Office & Operations Assistant

Company Overview

LiveX is a startup in Palo Alto, CA. Built with Google Cloud and NVIDIA, LiveX AI offers the #1 Human-Like Agent for B2C and unifies digital and physical customer experiences into one intelligent platform across all channels. LiveX AI extends the same intelligence into the real world through holograms, kiosks, and QR experiences that inform, guide, and convert in person.

Whether online or on-site, LiveX AI agents deliver consistent and instant, human-like assistance across every channel through unified AI memory. Join a fast-paced company doing exciting work! See us in action!

• Super Bowl activation: https://www.youtube.com/watch?v=nYrBy9bltBA
• NRF Holograms: https://www.youtube.com/watch?v=yWGJhk8kbDo
• GTC: https://www.youtube.com/shorts/BT94TcwW9sk
• San Jose Downtown: https://www.youtube.com/watch?v=h7WHPRQhPMY
• Airport: https://www.youtube.com/watch?v=W9GElsqtGtc

About the Role

We are looking for a full-time, detail-oriented and reliable Office & Operations Assistant to support our daily operations, logistics coordination, and office management. This role is critical in ensuring smooth execution across office administration, warehouse coordination, and shipment logistics. If you’re excited about learning how Physical AI gets deployed in the real world, this job could be a great fit for you!

Human Resources-related activities:

• Assist with onboarding coordination, including preparing basic setup (workspace, access, and first-day logistics)
• Help collect and organize employee information and required documents (e.g., I-9 supporting documents, basic records)
• Coordinate interview scheduling and communicate with candidates as needed
• Support job posting updates and basic candidate tracking (e.g., organizing applications, follow-ups)
• Help coordinate internal communications (e.g., announcements, reminders)
• Provide occasional support on HR-related vendor communication (e.g., payroll, benefits, or insurance inquiries if applicable)
• Maintain basic administrative functions in Gusto, such as employee information updates and routine system checks
• Assist with preparation and submission of basic employment-related documentation for government agencies (e.g., EDD), as needed

Physical Requirements

This role includes warehouse and event-logistics duties. The successful candidate must be able to, with or without reasonable accommodation:

• Occasionally push and maneuver wheeled equipment crates weighing up to 850 lbs short distances on level surfaces (crates are mounted on lockable casters; staff are not required to lift these crates — movers handle lifting)
• Lift and carry smaller items and accessories up to 50 lbs unassisted
• Stand, walk, bend, and reach for extended periods in a warehouse environment
• Assist movers and vendors with on-site logistics, staging, and setup

• Experience in logistics, warehouse coordination, or event support
• Familiarity with shipment coordination or vendor management
• Experience working in a startup or fast-paced environment
• Fluency in Mandarin Chinese is a plus

The budget is a Bachelor's level salary, and the candidate must also be able to work in the warehouse. For an entry-level Office Associate role in the Bay Area, salaries typically range from about $50,000 to $70,000 per year, with most offers landing around $55,000–$65,000 based on experience.